Poland delays B2B electronic invoicing

Need a breather to catch up on VAT changes? If you’ve been preparing for the mandatory e-invoicing system for B2B transactions in Poland, time is on your side - an additional six months to be exact. 

Initially expected to roll out on 1 January 2024, the Polish Ministry of Finance recently confirmed a six-month delay for the anticipated mandatory electronic invoicing system. However, as with all things VAT-related, preparation is critical. So, in the spirit of non-complacency, here's what your business needs to know about e-invoicing in Poland and the newly confirmed changes.  

B2B mandatory e-invoicing set for July 2024

According to a recent statement by the Polish Ministry of Finance, recent changes to the KSeF system confirm a delay for B2B invoices in the country to 1 July 2024, six months after the initially established date. This pushback gives Polish businesses some additional time to prepare for submission via the national electronic invoicing system (KSeF). 

So, how will this KSeF work, and what do users need to know about the application?

An overview of the national electronic invoicing system (KSeF)

The central government platform will serve as a portal for all B2B invoices for all businesses. It will govern the issuance and reception of all e-invoices and provide them with a digital time stamp. Moreso, the platform will provide users with a series of notifications, informing users of all critical information regarding their e-invoices, including notifying users of invoice rejections or any technical issues regarding the invoices and the platform's availability. 

Additional features within the KSeF portal include quickly searching for invoices and downloading invoices in original PDF formats. The portal will also double as a tool to store and retain all electronic invoices and tax documents for ten years. 

From 2024 all e-invoices will have to be issued and received for approval via the national e-invoicing system "KSeF". However, KSeF is already made available for businesses from 1 January 2022 to offer companies voluntary structured e-invoicing in advance of the deadline.

Additional changes regarding e-invoicing in Poland

Apart from the implementation date delay, The Ministry of Finance confirmed additional changes to the e-invoicing mandate in Poland. One of these changes is a declaration that business-to-consumer (B2C) will not be covered by Poland's national e-invoices (KSeF) system. Invoices from cash registers are included in the scope of transactions that are not covered. This will only be eligible for submission to KSef from 31 December 2024. 

Benefits of the B2B electronic invoice in Poland

Although businesses still have time to prepare for the shift towards the new mandatory B2B e-invoicing system, companies can also decide to start implementing the new system voluntarily. Some of the most significant benefits of making the switch include the following:

• A reduces VAT declaration from 60 to 40 days
• Exemption from the JPK_FA file declaration
• Secure and efficient access to VAT invoices and related tax documents
• A standardized invoice format
• Reduced human error on invoices

Prepare for the inevitable with VAT IT experts in your corner

In the interim, businesses can rest assured that they’re well prepped and ready for the switch to e-invoicing with VAT IT by their side. With experts by your side, change doesn’t have to be daunting - especially when the changes are geared towards benefitting your business. Reach out to our experts and clear up any confusion regarding e-invoicing in Poland and start reaping the benefits as soon as possible. 

Get in touch with your team of VAT IT experts today!